Every new email gets read and labeled, and the few that need you rise to the top. It never sends a thing. Nick runs this on his own inbox five times a day.
From the course · Episode 5Build an AI Morning Brief for Your Business (Claude + Gmail)26:08 · Starts at 1:47 · See every episode →
I run a [type of business]. Below are subject lines and senders from my inbox. Sort every one into exactly one of three groups: - NEEDS ME: a customer, employee or money decision only I can make - FYI: worth knowing, no action needed - JUNK: sales pitches, newsletters, notifications For each NEEDS ME item, add one line on what they want and by when. Don't draft any replies. If you're not sure about one, put it in NEEDS ME and say why. [paste your subject lines and senders here]
Paste subject lines and senders, not whole emails, until you've checked how your AI tool handles your data.
The version that runs by itself is wired to your inbox. It labels each email as it lands and pulls the few that need you to the top, and it never sends anything on its own. See systems we've built.
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The scope is already in the conversation. This turns your call notes into a quote, using your own template and prices. It's how our own proposals get written. It only uses prices you've approved. Blank stays blank.
Get the prompt → Build 3 of 6AdminConfident calls get filed. Everything else goes to an "unsure" pile for a person to look at.
Get the prompt → Build 4 of 6Get attentionIt's how we post. One recording becomes a week of posts in our own words, and a person approves every one.
Get the prompt → Build 5 of 6Get attentionIn a relationship town, the note that mentions what you actually talked about is the one people remember.
Get the prompt → Build 6 of 6DeliverCustomers who hear from you every week don't call to ask where things stand.
Get the prompt →