ReCon Management Turnaround Wallchart

A digital wallchart for ReCon Management's plant turnarounds

During a turnaround, every inspection step lives on one live equipment grid. One entry from the field updates the chart, the log and the plant's view at the same time.

Client

ReCon Management, Sulphur, Louisiana

Industry

Industrial inspections

What it is

Turnaround wallchart and client portal

Status

Running a live turnaround

1 dayfrom deposit to version one

3,091cells of history loaded on day one

2,328cells on the live turnaround's board

The same status, typed twice.

Inspectors logged their work in one spreadsheet, then typed the same thing into a second. Repair recommendations were Word documents numbered from a third sheet, and the turnaround manager reformatted every one by hand before the plant saw it.

The plant's engineers got each recommendation by email, and their answers were typed back into a list. On a turnaround, falling behind costs a plant hundreds of thousands of dollars.

“Then they got to go back out, go to this other spreadsheet and put the same thing in here to keep everything being updated at the same time.”

B.B., Turnaround Operations Manager, ReCon Management

One source of truth during the highest-pressure weeks of a plant's year.

Keeps the workbook they know

The import keeps every column of the existing workbook, so nothing about how a turnaround is tracked had to change.

One entry, everywhere

A log entry from the field stamps the equipment grid and the rolling log at once.

Recommendations number themselves

Repair recommendations are numbered automatically, never reused, and print as the formal document with photos.

The plant decides in a portal

The plant approves or defers each recommendation in a read-only portal, so nobody has to call for status.

Discovery and delays tracked

Discovery work and delays are logged against the equipment they hit.

Locked at final QA

Each piece of equipment locks at a final QA sign-off, and the office TV shows the whole board.

“I like the auto population stuff. I like all the customizable, the clickable, you know, makes it quick, easy.”

J.C., Turnaround Inspection Supervisor, ReCon Management

This is what we built for ReCon Management. The demo above is similar software on invented data, not their system.

Who does each step, before and now.

StepBeforeNow

Step 1Scope

Before

ManagerCopies the same Excel template for each job and types the scope in

Now

ManagerBuilds the loader sheet and drags it in
AutomaticReads every tab and column, previews the counts and asks before pairing anything uncertain

Step 2Log

Before

InspectorLogs the work in one spreadsheet, then types the same thing into a second

Now

InspectorMakes one entry from the phone
AutomaticStamps the chart cell and writes the log line, turning finished cells green

Step 3Delays

Before

InspectorTypes status into the chart and hands off notes in a notebook

Now

InspectorLogs a status or a delay
AutomaticTracks every delay as active or resolved, with its own report

Step 4Recommendations

Before

InspectorTakes the next number from a third sheet and writes a Word report
ManagerReformats every report by hand

Now

InspectorWrites the finding with photos
AutomaticNumbers it, never reuses a number, and builds the formal document

Step 5Plant review

Before

ManagerEmails each report to the plant's engineers and types their answers into a list

Now

ManagerSends it to the plant or holds it back
PlantApproves or defers it in the portal
AutomaticUpdates the stage and the log

Step 6Progress

Before

PlantReads the live spreadsheet or calls for status

Now

AutomaticShows progress in the portal, on the office TV and in the client report

Step 7Close out

Before

InspectorMarks final QA in a spreadsheet column

Now

InspectorSigns final QA
AutomaticLocks the equipment and counts it complete

The software does part of the work at 7 of 7 steps. The turnaround manager still reviews every recommendation before the plant sees it.

Live the day after the deposit, and now running a real turnaround.

Version one went live on July 10, the day after the deposit, loaded with the firm's real history: 110 pieces of equipment, 3,091 cells, 74 past recommendations and 887 log entries.

In October it went live on a real turnaround, with the plant's engineers approving recommendations in the portal. Five days in, the live unit's board carried 348 tagged items and 2,328 cells.

“So far that's all I've seen and everything else is working great, the client said it's a great tool!”

B.B., Turnaround Operations Manager, ReCon Management, by email during the live turnaround

What it runs on.

Proven services underneath, so the client owns the system and nothing is locked to us.

About the client